Per-Seat Pricing Calculator

About this calculator

Per-seat pricing is the standard SaaS billing model where a company pays based on the number of users (seats) with access to the software, rather than a flat fee regardless of team size. Total cost = number of seats × price per seat, though many vendors offer a volume discount that lowers the per-seat rate once the seat count crosses a threshold, which changes the total in a way that isn't obvious from the sticker price alone.

This calculator totals your SaaS cost by seat count, applies any volume discount you specify, and shows both the monthly and yearly totals side by side. It's a practical tool for buyers evaluating a vendor's pricing page, comparing quotes across multiple SaaS tools, or forecasting how software costs will scale as a team grows and crosses into a cheaper per-seat tier.